Government of Ghana

Ghana Technical and Vocational Education and Training Service

Right to Information Manual

2024

Document Number: GTVETS/RTI/2024

 

Table of Contents

Table of Contents…………………………………………………………………………………..........i

    1. Overview
    2. Divisions and Departments under Ghana TVET Service

    2.1         Description of Activities of each Division and Department

    2.2         The Service’s Organogram

    2.3        Classes and Types of information

    1. Procedure in Applying and Processing Requests

    3.1        The Application Process

    3.2        Processing the Application

    3.3         Response to Applicants

    1. Amendment of Personal Record

    4.1         How to apply for an Amendment

    1. Appendix A: Standard RTI Request Form
    2. Appendix B: Contact Details of Ghana TVET Service’s Information Unit
    3. Appendix C: Acronyms
    4.  Appendix D: Glossary

1. Overview

This Right to Information (RTI) Manual is pursuant to the provisions of the Act 989, passed by Parliament and assented to by the President, H.E. Nana Addo Dankwa Akufo-Addo. The Act gives substance to the constitutional right to information provided under Article 21 (1) (f) of the Constitution, enabling citizens access to official information held by government institutions, and the qualifications and conditions under which the access may be obtained. In accordance with Section 80, the Act applies to information which came into existence before, or which will come into existence after the commencement of the Act.

1.1 Purpose of Manual – To inform/assist the public on the organizational structure, responsibilities and activities of the Ghana TVET Service and provide the types of information and classes of information available at Ghana TVET Service, including the location and contact details of its Information Officer and units.

1.             Divisions and Departments under Ghana TVET Service

This section describes the Service’s vision, mission and lists the names of all Divisions and Departments under the Service, including the description of organizational structure, responsibilities, details of activities and classes and types of information accessible at a fee.

 

VISION

To be a globally competitive industry driven TVET delivery agency for sustainable national development.

MISSION

“We deliver TVET that stimulates creativity, innovation and entrepreneurship to meet industry demands for sustainable national development”.

DIVISIONS AND DEPARTMENTS
Divisions

1.      Finance

2.      Administration

3.      Human Resource Management And Development

4.      Research Innovation Monitoring And Evaluation

5.      Partnerships, Resource Mobilisation, WEL, Diversity & Inclusion

6.      Infrastructure Planning And Development

7.      Edtech / ICT

8.      Training, Assessment And Quality Assurance Directorate

Departments

1.     Corporate Affairs

2.     Internal Audit

3.     Legal Services

Responsibilities of the Institution:

TVET Service Act, 2020 (Act 1049), an agency under the Ministry of Education, is mandated to manage, oversee and implement approved national policies and programmes relating to Pre-Tertiary Technical and Vocational Education and Training in Ghana.

The Service’s functions  include providing TVET education at the Pre-tertiary level, implementing the curriculum for TVET programmes in collaboration with industry and the relevant regulatory bodies, keeping an up-to-date register of TVET institutions and trainers in the Service, facilitating practical workplace experience, learning and apprenticeship, equipping learners with relevant employable and entrepreneurial skills for the labour market, responsible for the management of human resources of the Service etc.

2.1     Description of Activities of each Division and Department

 

Division Responsibilities/Activities
Finance

 

·       Manage the finances and perform all general administrative functions of the Ghana TVET Service

·       Keep books of account and records of financial transactions of the Ghana TVET Service

·       Collate and compile the operational budget of the Ghana TVET Service

·       Manage and control the finances and other resources of the Ghana TVET Service

·       Prepare annual financial reports for audit and transmission to the appropriate government authorities.

·       Collate and ensure the budgetary allocation to TVET delivery Agencies are met

·       To safeguard the interest of the Ghana TVET Service in all financial transactions relating to revenue and expenditure.

·       To mobilize and disburse financial resources and provide/generate reports for management control.

·       To Facilitate the implementation of efficient financial management systems.

Administration ·       Provide technical support of the software, hardware, and network communications provided to Ghana TVET Service.

·       Develop new systems and projects for the advancement of productivity and efficiency.

·       Prepare the user requirements/specifications in order to promote rational utilization of human resources.

·       Modernize and promote the e-learning of TVET by using information and communication technology and by setting up a strategy for e-learning.

·       Provide operational support systems for the continuous upgrading of the quality of services offered by the Ghana TVET Service.

·       Prepare tender documents relating to computer systems.

·       Prepare progress reports on projects.

·       Oversee network and internet operations.

·       Organise and directs the work of subordinate Information and Communication Technology related staff.

·       Supervise the installation and upgrading of hardware and software, programming and system design, development of computer networks.

·       Supervise the implementation of internet and intranet sites.

·       Organise training of Information and Communication Technology related staff.

 

Human Resource Management And Develpoment ·       Identifying and fulfilling talent needs through advertisement of job roles and subsequent recruitment.

·       Utilizing various recruitment technologies to acquire and to filter based on experience/qualification

·       Terminating contracts when necessary

·       Maintaining ethical hiring practices and aligning with the regulatory environment

·       Writing employee contracts and negotiating salary and benefits

·       Training and preparing new employees for their role

·       Providing training opportunities (internal, educational programs, conference etc.) to keep employees up to date in their respective fields.

·       Preparing management prospects and providing feedback to employees and managers.

·

Research, Innovation Monitoring And Evaluation ·       To develop and implement Ghana TVET Service’s research policy and guidelines.

·       To promote, facilitate, and co-ordinate research activities in Ghana TVET Service as a whole.

·       To represent the interests of the Ghana TVET Service in contractual applications and reporting.

·       To set standards and ensure the effective dissemination of high-quality research output.

·       To develop strategies that address knowledge and skills gaps and build capacity for more effective research and innovation management.

·       To develop a fundraising strategy and to raise funds for research.

·       To liaise between the Ghana TVET Service and funding agencies and broker strategic partnerships between such agencies and Ghana TVET Service.

·       To forecast what is yet to come as far as skills delivery in Ghana TVET Service is concerned.

·       To facilitate the development of the Ghana TVET Service’s strategic plan, including business plans; and monitor implementation and delivery against set objectives and targets.

·       Monitor and ensure the effective dissemination of high-quality innovation output.

·       To facilitate the development of the Ghana TVET Service’s strategic plan, including business plans; and monitor implementation and delivery against set objectives and targets.

·       Ensure the registration, protection, patenting, and commercialisation of intellectual property.

Partnership, Resource Mobilisation, WEL, Diversity And Inclusion Education ·       Develop a TVET student’s/learner’s capacity to adapt to new situations.

·       Bridge the gap between industry and learners.

·       Ensure the wellness, health and safety of learners in TVET.

·       Make assessment of skills obtained and improve upon standards.

·       Design training programmes such as role playing, internship opportunities, interactive games etc. to boost the learning experiences and to improve skills, abilities and knowledge transfer of learners in TVET.

·       Design work-based learning experiences for disability employees and learners.

·       Create happier learners through dynamic learning experience.

·       Ensure learners in TVET feel valued, fulfilled, supportive and belonging.

·       Providing the right tools and environmental conditions for learners in TVET.

 

Infrastructure Planning And Development ·       To develop purchasing and contract management instructions, policies, and procedures for implementation.

·       To coordinate the preparation of annual procurement plans for the Ghana TVET Service.

·       To collate inputs for preparation of annual budget and strategic plan.

·       To coordinate all tender and contract documents for the award of contract.

·       To assist in the collection and collation of data for the preparation of annual and other relevant reports.

·       To prepare and process requisitions and purchase orders for supplies and equipment.

 

Edtech/ICT ·       Develop strategies for integrating educational technology into classroom, ensuring that digital tools enhance the curriculum and learning outcome.

·       Facilitate the creation and curation of digital educaiona; content, including interactve multimedia, online courses and e-books.

·       Plan and implement the necessary ICT infrastructure, including high speed internet access, computer labs, and multimedia facilities in educational institutions.

·       Ensure user-friendly interfaces and accessibility features to accommodate diverse learning needs.

·       Implement systems for collecting, analyzing and utilizing data related to student performance, techer effecyiveness and educational trends.

·       Educate stakeholders about best practices for online safety and responsible use of technology.

·       Conduct research on emerging technologies and their potential applications in education.

·       Engage with parents and the community to raise awareness about the benefits of EdTech and ICT in education.

·       Foster partnership with local businesses and organization.

·       Collaborate with government agencies and other stakeholders to align educational technology efforts with national development goals.

Training Assessment And Quality Assurance ·       Manage standards and quality related activities/tasks of TVET institutions.

·       Develop a set of strategies for the setting up of standards/quality benchmarks/parameters for all activities of the institutions.

·       Prepare, promote, and disseminate, information on standards/quality to all sections of the TVET service through discussions at workshops and seminars.

·       Monitor and evaluate standards and measure parameters of the institution’s fresh instructors/administrators and all managers.

·       Develop formats for learners’ assessment of instructors.

·       Coordinate Internal Audits of the Institution pertaining to Quality Assurance.

·       Evaluate policies on Quality Assurance and their impact on the institution

Departments Responsibilities/Activities
Corporate Affairs

 

  • Co-ordinate, collate and document the Service’s activities to conform to set standards and reflect organisational goals.
  • Work with internal team to develop a public relations strategy and provide counsel on media campaigns or project.
  • Maintain a functional, intra-departmental communication system whereby information is effectively communicated.
  • Assist top management in strategic information/communication planning and leadership issues, including providing statistical analysis and management reports to facilitate decision making.
  • Assist in strategy development and implementation of employee communication plans in support of Ghana TVET Service’s mandates, goals and objectives.
  • Think and plan strategically to ensure quality communications for the Ghana TVET Service.
  • Keep updates trends, create awareness to changes and other issues of the Ghana TVET Service.
  • Working closely with public affairs, government relations and internal stakeholders of the Ghana TVET Service.
  • Manage reputation risk.
  • Monitor the media on what they are saying about the Ghana TVET Service and manage a good relationship with them.
  • Manage and take responsibility for external and internal communication process of the Ghana TVET Service.
  • Maintain good relations with all government agencies.
  • Deal with Government/ Public Affairs of the Ghana TVET Service
  • Make public, policy for the Ghana TVET Service
  • Ensure regulatory development of the Ghana TVET Service
Internal Audit

 

·       Maintain Internal Standards for the professional practice of internal auditing in the Ghana TVET Service.

·       Ensure International Financial Reporting Standard

·       Maintain International Public Sector Accounting Standards

·       Work with the Public Financial Management Act, 2016 Act 921

·       Conform to Internal Audit Agency Act, 2003 Act 658 (IAA)

·       Comply with the Internal Audit Charter, 2018.

                                        

2.2     The Service’s Organogram

Classes and Types of information

 

List of various classes of information in the custody of the institution:
1.     Privileged Information

2.     Administrative information

3.     Legal documents

4.     Financial documents

 

 

 

 

 

Types of Information Accessible at a fee: Below are the approved fees by parliament
REVENUE ITEM APPROVED FEES AND CHARGES (GHS)
For every photocopy of an A4 size page or part thereof 0.27
For every printed copy of an A4 size page or part thereof held on a computer or in electronic or machine-readable form 0.38
For a copy in a computer-readable form on an external storage device 0.29
For a transcription of visual images, for an A4 size page or part thereof 1.28
For a copy of visual images 3.50
For a transcription of an audio record, for an A4 size page or part thereof 0.70
For a copy of an audio record 1.0
Address and Contact Details of Ghana TVET Service:

P. O. Box MB 21, Accra – Ghana

44 Boundary Road, Shiashie, East Legon - Adjacent OIC

Facebook: Ghana TVET Service

Twitter: ghtvetservice

Instagram: tvetservice

Website: www.gtvets.gov.gh

Whatsapp: 0579021376

 

 

 

  LIST OF SCHOOLS AND LOCATION
1 Adrobaa Technical Institute AHAFO Tano North
2 Akrodie Technical Institute AHAFO Asunafo North
3 Fawohoyeden Technical Institute AHAFO Asunafo North
4 Gyedu Technical Institute AHAFO Asutifi North
5 TSC Technical Institute, Bechem AHAFO Tano South
6 TSC Technical Institute, Goaso AHAFO Asunafo North
7 Yamfo Technical Institute AHAFO Tano North
8 Bechem Technical Institute AHAFO Tano South
9 Abosamso Technical Institute ASHANTI Bosome-Freho
10 Adako Jachie Technical Institute ASHANTI Ejisu
11 Afoako Technical Institute ASHANTI Amansie Central
12 Agona Technical Institute ASHANTI Sekyere South
13 Amoafo Technical Institute ASHANTI Bekwai Mun.
14 Asankare Technical Institute ASHANTI Asante Akim South
15 Baworo Technical Institute ASHANTI Ejisu
16 Business Secretarial and Technical Institute ASHANTI Asokwa
17 Dwease-Praso Technical Institute ASHANTI Asante Akyem South
18 Ejuraman Technical Institute ASHANTI Ejura Sekyedumase
19 Hemang Buoho Technical Institute ASHANTI Afigya Kwabre South
20 Jachie Special Needs Tech. Institute ASHANTI Bosomtwe
21 Kokoben Technical Institute ASHANTI Bosome Freho
22 Konkoma Technical Institute ASHANTI Bosomtwi
23 Krobea Asante Technical and Vocational
Institute
ASHANTI Sekyere East
24 Kumasi Tech. Inst. ASHANTI Kumasi Metro
25 Kumawu Technical Institute ASHANTI Sekyere Kumawu
26 Methodist Technincal  Institute ASHANTI Kwadaso
27 Nana Apontua Technical Institute ASHANTI Bekwai Mun.
28 Nerebehi Technical Institute ASHANTI Atwim Nwabiagya
29 Offinso Technical Institute ASHANTI Ofinso
30 Otaakrom Technical Institute ASHANTI Atwima Mponua
31 St. Michael's Technical Institute ASHANTI Bosomtwe
32 Suame Technical Institute ASHANTI Kumasi Metro
33 Suntreseo Technical Institute ASHANTI Kumasi Metro
34 Tetrefu Technical Institute ASHANTI Bosomtwi
35 TSC Technical Institute, Bekwai ASHANTI Bekwai Mun.
36 TSC Technical Institute, Konongo ASHANTI Asante Akim Central
37 TSC Technical Institute, Mampong ASHANTI Mampong
38 TSC Technical Institute, Sekyere Kumawu ASHANTI Sekyere Kumawu
39 Twedie Technical Institute ASHANTI Atwima Kwanwoma
40 Yaa Pokua Technical Institute ASHANTI Offinso North
41 Don Bosco Voc./Tech. Inst. BONO Sunyani West
42 Dormaa Technical Institute BONO Dormaa Central
43 Nsoatre Technical Institute BONO Sunyani West
44 Our Lady Fatima Technical Institute BONO Jaman North
45 Social Welfare Technical Institute,  Sunyani BONO Sunyani Mun
46 Sunyani GRATIS Technical Institute BONO Sunyani Mun
47 Sunyani Methodist Technical Inst. BONO Sunyani Municipal
48 Sunyani Technical Institute BONO Sunyani Mun
49 TSC Technical Institute, Dormaa Ahenkro BONO Dormaa Central Mun
50 TSC Technical Institute, Drobo BONO Jaman South
51 Kajaji Technical Institute BONO EAST Sene East
52 Kintampo Technical Institute BONO EAST Kintampo South Mun.
53 Nkoranza Tech Inst. BONO EAST Nkoranza South
54 TSC Technical Institute, Techiman BONO EAST Techiman
55 Agona Swedru Technical Institute CENTRAL Agona West Mun.
56 Ajumako-Afranse Technical Institute CENTRAL Ajumako Enyan Esiam
57 Asafora Technical Institute CENTRAL Mfantseman
58 Assin Foso Technical Institute CENTRAL Assin North
59 Assin Jakai Technical Institute CENTRAL Assin Jakai
60 Asuansi Farm Technical Institute CENTRAL Abura/Asebu/kwamankese
61 Asuansi Tech. Inst. CENTRAL Abura/Asebu/kwamankese
62 Biriwa Technical Institute CENTRAL Mfantsiman Mun
63 Breman Asikuma Technical Institute CENTRAL Asikuma Odoben Brakwa
64 Cape Coast Tech. Inst. CENTRAL Cape Coast  Metro
65 Enyan-Abaasa Technical Institute CENTRAL Ajumako/ Enyan /Essiam
66 Gomoa Adaa Technical Institute CENTRAL Gomoa West
67 GRATIS Technical Institute, Cape Coast CENTRAL Cape Coast Mun
68 Kings Technical Vocational Institute CENTRAL Gomoa West
69 New Ebu Technical Institute CENTRAL Abura Asebu Kwamankese
70 Panfokrom Technical Institute CENTRAL Gomoa East
71 Social Welfare Girls' Technical Institute, Pedu CENTRAL Cape Coast Mun
72 TSC Technical Institute, Assin Edubiase CENTRAL Assin Central Mun.
73 TSC Technical Institute, Mankesim CENTRAL Mfantsiman
74 Winneba Technical Institute CENTRAL Effutu Mun.
75 TSC Technical Institute, Awutu Senya CENTRAL Awutu Senya
76 Abetifi Kyemase Technical  Institute EASTERN Kwahu East
77 Abetifi Tech. Inst. EASTERN Kwahu East
78 Abiriw Presbyterian Technical Institute EASTERN Okere
79 Akrofufu Technical Institute EASTERN Atiwa West
80 Akuapem Technical Institute EASTERN Akwapem South
81 Akwatia Tech. Inst. EASTERN Denkyembour
82 Amankwakrom Fisheries Agric. Tech. Inst. EASTERN Kwahu Afram Plains North
83 Anum Presbyterian Technical Institute EASTERN Asuogyaman
84 Asakraka Technical Institute EASTERN Kwahu South
85 Denkyembour Technical Institute EASTERN Denkyembour
86 Effiduase Technical Institute EASTERN New Juabeng
87 J.G. Knol Technical Instititute EASTERN Akuapem North
88 Kibi Technical Institute EASTERN Eask Akim Mun.
89 Koforidua GRATIS Technical Institute EASTERN New Juaben
90 Koforidua Tech. Inst. EASTERN New Juaben Mun.
91 Kpong Technical Institute EASTERN Lower Manya Krobo
92 Somanya Technical Institute EASTERN Yilo Krobo
93 St. Joseph's Tech. Inst. EASTERN Kwahu East
94 St. Mary's Technical Institute, Asamankese EASTERN West Akim
95 St. Mary's Voc./Tech. Inst. EASTERN Kwahu Afram Plains North
96 St. Paul's Tech. Inst. EASTERN East Akim
97 Suhum Technical Institute EASTERN Suhum Mun.
98 Takrowase Technical Institute EASTERN Kwaebibrim
99 TSC Technical Institute, Asamankese EASTERN West Akim
100 TSC Technical Institute, Donkorkrom EASTERN Kwahu Afram Plains North
101 TSC Technical Institute, Somanya EASTERN Yilo Krobo
102 Tutu Methodist Technical Institute EASTERN Akuapem North
103 Accra Tech. Trg. Centre GREATER ACCRA Ayawaso South
104 Ada Tech. Inst. GREATER ACCRA Ada East
105 Afienya  Technical Institute GREATER ACCRA Ningo Prampram
106 Agomeda Technical Institute GREATER ACCRA Shai Osudoku
107 Ashiaman Technical Institute GREATER ACCRA Ashiaman Mun
108 Bedeku Technical Institute GREATER ACCRA Ada East
109 Danfa Technical Institute GREATER ACCRA La Nkwantanang Municipal
110 Dodowa Technical Institute GREATER ACCRA Shai Osudoku
111 East Legon Applied Technology Institute GREATER ACCRA Accra Metro
112 Government Technical Institute GREATER ACCRA Okaikwei South
113 Kanda Technical Institute GREATER ACCRA Ayawaso East
114 Madina Technical Institute GREATER ACCRA La Nkwantanang Mun.
115 New Century Technical Institute GREATER ACCRA Ablekuma West
116 Ngleshie Amanfro Technical Institute GREATER ACCRA Ga South
117 Nima Technical Institute GREATER ACCRA Ayawaso East Sub Metro
118 Opportunities Industrialization Technical Institute, Accra GREATER ACCRA Ayawaso
119 Pilot Technical Institute GREATER ACCRA Ayawaso Central
120 Prampram Technical Institute GREATER ACCRA Ningo Prampram
121 Sacred Heart Tech. Inst. GREATER ACCRA Accra Metro
122 South Labone Girls Technical Institute GREATER ACCRA Korle-Klottey Mun.
123 Tema GRATIS Technical Institute GREATER ACCRA Tema Metro
124 Tema Mission Technical Institute GREATER ACCRA Tema Metro
125 Tema Tech. Inst. GREATER ACCRA Tema Metro
126 Teshie Tech. Instittute GREATER ACCRA Ledzokuku
127 Nalerigu Technical Institute NORTH EAST East Mamprusi
128 Walewale Technical Institute NORTH EAST West Mampusi
129 Dabokpa Voc/Tech. Inst. NORTHERN Tamale Metro
130 Gbewah Technical Institute NORTHERN Tamale Metro
131 GRATIS Technical Institute, Tamale NORTHERN Tamale Metro
132 Kofi Annan Technical Institute NORTHERN Tolon Kumbungu
133 Kumbungu Vocational Techncal Institute NORTHERN Kumbungu
134 Lamashegu Technical Institute NORTHERN Tamale Metro
135 Nyohini Community Technical Institute NORTHERN Tamale Mun
136 St. Joseph's Tech. Inst., Saboba NORTHERN Saboba
137 St. Mary's Technical Institute,Tamale NORTHERN Tamale Metro
138 Tamale Technical Institute NORTHERN Sagnerigu
139 Tatale Technical Institute NORTHERN Tatale
140 Zabzugu Technical Institute NORTHERN Zabzugu
141 Zugu Dabogni Technical Institute NORTHERN Kumbungu
142 Dambai Technical Institute OTI Krakyi East
143 Fr. Dogli Memorial Technical Institute OTI Jasikan
144 Kaakyi Technical Institute OTI Kete Krachi
145 TSC Technical Institute, Kete Krachi OTI Krachi West
146 St Theresa's Technical Institute OTI Krachi Nchumuru
147 Bole Technical Institute SAVANNAH Bole
148 Buipe Technical Institute SAVANNAH Central Gonja
149 Salaga Technical Institute SAVANNAH East Gonja
150 Sawla Girls Vocational Institute SAVANNAH SAWLA TUNA KALBA
151 Bawku Tech. Inst. UPPER EAST Bawku East
152 Bolga Tech. Inst. UPPER EAST Bolgatanga
153 Bolgatanga Central Technical Institute UPPER EAST Bolgatanga Mun
154 Bongo Technical Institute UPPER EAST Bongo
155 GRATIS Technical Institute, Bolga UPPER EAST Bolgatanga Mun
156 Kpalwega Technical Institute UPPER EAST Bawku East
157 Kusanaba Technical Institute UPPER EAST Bawku West Mun.
158 Nabango Technical Institute UPPER EAST Kassena Nankana East
159 Namalteng Technical Institute UPPER EAST Talensi
160 Navrongo Technical Institute UPPER EAST Kassena Nankana Mun.
161 Sandema Technical Institute UPPER EAST Builsa North
162 St. Bernadettes Tech/Voc. Institute UPPER EAST Kassena Nanakana East
163 TSC Technical Institute - Garu UPPER EAST Garu
164 TSC Technical Institute -Kassena Nankana UPPER EAST Kassena Nankana East
165 Birifo Technical Institute UPPER WEST Lawra Mun.
166 GRATIS Technical Institute, Wa UPPER WEST Wa Mun.
167 Guo Technical Institute UPPER WEST Nandom District
168 Issa Technical Institute UPPER WEST Dafiama Busie Issa
169 Naa-Momori Technical Institute UPPER WEST Wa Mun.
170 Nakori Chansa Technical Institute UPPER WEST Wa Municipal
171 St Anne's Vocational Training Institute UPPER WEST Nandom
172 St. Basilides Voc./Tech. Inst. UPPER WEST Nadowli Kaleo
173 St. Clare's Technical Institute UPPER WEST Sisala East
174 St. John's Voc. Tech. Institute UPPER WEST Nandom
175 Tibani Technical Institute UPPER WEST Kaleo Nadowu
176 TSC Technical Institute, Nadowli - Kaleo UPPER WEST Nadowli Kaleo
177 Wa Tech. Inst. UPPER WEST Wa Municipal
178 Debozir Technical Institute UPPER WEST Lawra Mun.
179 Amedzofe Technical Institute VOLTA Ho West
180 Anlo Tech. Inst. VOLTA Keta
181 Atorkor Technical Institute VOLTA Keta Mun
182 Ave Technical Institute VOLTA Akatsi North
183 Avenorpeme Technical Institute VOLTA Akatsi
184 Avenui-Awudome Technical Institute VOLTA Ho West
185 C.Y.O. Tech/Voc. Inst. VOLTA Kpando
186 Caring Sisters Technical Institute VOLTA Keta Mun
187 Comboni Tech/Voc Inst. VOLTA South Tongu
188 Dzodze Technical Institute VOLTA KETU NORTH
189 E.P. Tech/Voc Inst VOLTA Hohoe
190 GRATIS Technical Institute, Ho VOLTA Ho Mun.
191 Have Tech. Inst. VOLTA Afadzto South
192 Ho -Lokoe Technical Institute VOLTA Ho Mun.
193 Ho Technical Institute VOLTA Ho Mun.
194 Kedzi Technical Institute VOLTA Keta Mun
195 Klefe Technical Institute VOLTA Ho Mun.
196 Kpando Tech. Inst. VOLTA Kpando
197 Lolobi Technical Institute VOLTA Hohoe Municipality
198 St. Daniel Comboni Technical Institute VOLTA Afadzto South
199 Toh-Kpalime Technical Institute VOLTA South Dayi
200 Tsibu Technical Institute VOLTA Ho West
201 Ve- Golokwati Technical Institute VOLTA Hohoe Municipality
202 Volta Tech Inst VOLTA Ho
203 Botoku Technical Institute VOLTA South Dayi
204 Sogakope Technical Institute VOLTA South Tongu
205 TSC Technical Institute - Adidome VOLTA Central Tongu
206 Woe Technical Institute VOLTA Keta Municipal
207 Adidome Farm Institute VOLTA Adi dome
208 Abura Technical Institute WESTERN Ahanta West
209 Asasetre Technical Institute WESTERN Ellembelle
210 Axim Technical Institute WESTERN Nzema East
211 Charlotte Dolphyne Technical Institute WESTERN Ellembele
212 Diabene Technical Institute WESTERN Sekondi Takoradi Metro
213 Essipun Technical Institute WESTERN Sekondi Takoradi Metro
214 GRATIS Technical Institute - Takoradi WESTERN Sekondi Takoradi Metro
215 Kikam Tech. Inst. WESTERN Ellembelle
216 Manso-Amenfi Technical Institute WESTERN Wassa Amenfi Central
217 Mesu Akompi Technical Institute WESTERN Wassa Amenfi East
218 Opportunities Industralisation Technical Institute - Takoradi WESTERN Sekondi Takoradi Metro
219 Sekondi Takoradi Technical Institute WESTERN Sekondi Takoradi Metro
220 Sekondi Technical Institute WESTERN Sekondi Takoradi Metro
221 Shama Technical Institute WESTERN Shama
222 Takoradi Community Technical Institute WESTERN Effia Kwesimitsim
223 Takoradi Tech. Inst. WESTERN Effia Kwesimitsim
224 Tarkwa Technical Institute WESTERN Wassa West
225 TSC Technical Institute - Asankragwa WESTERN Amenfi West
226 TSC Technical Institute - Half Assini WESTERN Jomoro
227 TSC Technical Institute - Bibiani WESTERN NORTH Bibiani Anhwiaso Bekwai

1. Procedure in Applying and Processing Requests

Section 18 of the RTI Act provides specific guidelines for application for access to information kept by a public institution. It is thus important that a request for information be made in accordance with the provisions under this section. The Information Officer or a designated officer is responsible for dealing with applications made to the Ghana TVET Service. To requests for information under the RTI Act from the Ghana TVET Service, applicants are to follow these basic procedures:

3.1  The Application Process

  1. Application by any person or organization who seeks access to information in the custody of Ghana TVET Service must be made in writing, using the standard RTI Application Form. (See Appendix A for the Standard RTI Application Form). A copy of the form can be downloaded or completed and submitted electronically on the Ghana TVET Service’s official website or the Ministry of Information website.

 

  1. In making the request, the following information must be provided:
  • Date of the Application.
  • Name of the applicant or the person on whose behalf an application is being made.
  • Name of the organization represented by the applicant (if any).
  • Available contact details of the applicant or address of the person/organization on whose behalf an application is being made (Telephone Number, Email, Postal Address, Fax).
  • Brief description of information being sought. (Applicant are to specify the class and type of information including cover dates).
  • Payment of relevant fee if applicable.
  • Signature/ thumbprint.

 

  1. Provision of identification

The applicant must present at least one (1) of the following valid identification cards (IDs) to serve as proof of identity:

  • Driver’s License.
  • National ID.
  • Voter’s ID.
  1. The applicant should state the format of information being requested and the mode of transmission. Example (do you need certified true copy, normal photocopy or electronic copies. Would you want to receive it through a postal address, e-mail, courier services, fax etc.?)

 

  1. Where an applicant cannot write due to illiteracy or a disability, he/she may make the request orally. However, oral request must conform to the following guidelines;
  • The Information Officer must reduce the oral request into writing and give a copy of the written request as recorded for the applicant to authenticate. (s. 18) (3).
  • The Information Officer shall clearly and correctly read and explain the written request to the understanding of the applicant.
  • A witness must endorse the face of the request with the writing; the request was read to the applicant in the language the applicant understand and the applicant appeared to have understood the content of the request.”
  • The applicant must then make a thumbprint or mark on the request.

 

3.2 Processing the Application

  • Applications would be treated on a priority basis. The Information Officer is responsible for handling requests to ensure that statutory deadlines are met.
  • He reviews and identify which part is exempt based on Section 5 to 16 of the RTI Act and determines which of the units in the institution have the records or is responsible for the subject matter of the request.

 

  • Provision is made under section 20 for the transfer of an application within a period of not more than ten days of receipt where the public institution to which the application was initially made is unable to deal with the application. In such situations, applicants would be notified accordingly with the reasons and dates of transfer.

 

  • For information readily available in official publications, the Information Officer shall direct the applicant to the institution having custody of that publication and notify the public institution of the request. (s.21).

 

  • If a requested information is not readily accessible, the estimated time it will take to search for the information would be communicated to the applicant.

 

3.3 Response to Applicants

  1. The Information Officer is required under section 23 of the RTI Act to notify applicants within fourteen (14) days from the date of receipt. Applicant should however note that the time limit does not apply to applications transferred to another public institution or which has been refused due to failure to pay prescribed deposit or fee. (s.23) (6). The notice should state:
  • Whether or not full access to the requested information will be granted or only a part can be given and the reason.

 

  • The format and mode of the access.

 

  • The expected publication or submission day of the information in the case of a deferred access.

 

  • The prescribed fee (s.24).
  1. The Information Officer can request an extension to the deadline if:
  • Information requested is voluminous.
  • It is necessary to search through a large number of records.
  • The information has to be gathered from more than one source.
  • Consultation with someone outside the institution is required.

 

  1. The Information Officer would in such situations, the information officer would notify applicants of an extension as well as the period and reason for the extension. An extension should not be more than seven days.
  2. In giving applicants access to information, the applicant would be given the opportunity to inspect the information or receive a copy physically or any other form required such as electronic, magnetic, optical, or otherwise, including a computer print-out, various computer storage devices, and web portals.
  • Where access cannot be given in the form specified by the applicant, access can be given in some other form. In such cases, the applicant shall be provided with a reason why access cannot be given in the specified form.

 

2. Amendment of Personal Record

A person given access to information contained in records of the Service may apply for an amendment of the information if the information represents the personal records of that person and in the person’s opinion, the information is incorrect, misleading, incomplete or out of date.

4.1  How to apply for an Amendment

  1. The application should be in writing indicating;
  • Name and proof of identity.
  • Particulars that will enable the Service to identify the applicant.
  • The incorrect, misleading, incomplete, or the out of date information in the record.
  • Signature of the applicant.
  1. For incomplete information claimed or out-of-date records, the application should be accompanied with the relevant information which the applicant considers necessary to complete the records.

 

  1. The address to which a notice will be sent should be indicated.

 

  1. The application can then be submitted at the office of the Service.

 

1. Appendix A: Standard RTI Request Form

 

[Reference No.: ………………………….]

 

 

 

 

­­­APPLICATION FOR ACCESS TO INFORMATION UNDER THE RIGHT TO INFORMATION ACT, 2019 (ACT 989)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1.       Name of Applicant:  
2. Date:  
3. ­Public Institution:  
4. Date of Birth:  DD MM YYYY
5. Type of Applicant:     Individual               Organization/Institution
6. Tax Identification Number  
7. If Represented, Name of Person Being Represented:  
7 (a). Capacity of Representative:  
8. Type of Identification:         National ID Card            Passport          Voter’s ID

                                         Driver’s License

8 (a). Id. No.:  
9. Description of the Information being sought (specify the type and class of information including cover dates. Kindly fill multiple applications for multiple requests):

 

 

 

 

 

 

 

 

 

 

 

 

10. Manner of Access:  Inspection of Information

Copy of Information

Viewing / Listen

Written Transcript

Translated (specify language)

 

 

10 (a). Form of Access: Hard copy                          Electronic copy Braille     
11. Contact Details:  

Email Address__________________________________

Postal Address_________________________________

Tel: _________________________________________

12. Applicant’s signature/thumbprint:  

 

 

13. Signature of Witness (where applicable)

“This request was read to the applicant in the language the applicant understands and the applicant appeared to have understood the content of the request.”

 

 

 

 

 

1. Appendix B: Contact Details of Ghana TVET Service’s Information Unit

 

EDWARD DOTSE

Name of Information/Designated Officer:

 

 

Whatsapp: 0579021376

Telephone/Mobile number of Information Unit:

 

Email:

P. O. Box MB 21, Accra – Ghana

44 Boundary Road, Shiashie, East Legon - Adjacent OIC

 

Postal Address of the institution:

 

1. Appendix C: Acronyms

This provides a list of acronyms and associated literal translations in alphabetical order using the table below

Acronym Literal Translation
GTVETS Ghana TVET Service
MDA Ministries, Departments and Agencies
s. section

1. Appendix D: Glossary

This Glossary presents clear and concise definitions for terms used in this manual that may be unfamiliar to readers listed in alphabetical order. Definitions for terms are based on section 84 of the RTI Act.

Table 1 Glossary

Term Definition
Access Right to Information
Access to information Right to obtain information from public institutions
Contact details Information by which an applicant and an Information Officer may be contacted
Court A court of competent jurisdiction
Designated officer An officer designated for the purposes of the Act who perform similar role as the Information Officer
Exempt information Information which falls within any of the exemptions specified in sections 5 to 16 of the Act
Function Powers and duties
Government Any authority by which the executive authority of the Republic of Ghana is duly exercised
Information Information according to the Act includes recorded matter or material regardless of form or medium in the possession or under the control or custody of a public institution whether or not it was created by the public institution, and in the case of a private body, relates to the performance of a public function.
Information officer The Information Officer of a public institution or the officer designated to whom an application is made
Public Used throughout this document to refer to a person who requires and/or has acquired access to information.
Public institution Includes a private institution or organization that receives public resources or provides a public function
Right to information The right assigned to access information
Section Different parts of the RTI Act
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